| Export Operations Coordinator | VASHI INTEGRATED SOLUTIONS LIMITED |
| Role Title | Export Operations Coordinator |
| Department | Export Business - Operations |
| Location | Turbhe, Navi Mumbai (WFO) |
| Experience | 1–4 Years in Export Operations / Order Management / International Logistics |
| Education | Graduate in any discipline; B.Com/BBA/BBM/Supply Chain preferred |
ROLE CONTEXT & PURPOSE
The Export Operations Coordinator will own the operational execution of confirmed export orders, creating a reliable handoff from sales conversion to physical dispatch and export-document closure.
The role will coordinate the Order-to-Dispatch and Documentation stages, while maintaining order trackers, customer updates, internal follow-up and shipment files. The objective is to reduce post-order delays, eliminate ownership gaps and create a predictable execution process.
The role is coordination & execution focused and requires strong stakeholder management.
KEY RESPONSIBILITIES
- Sales Order Coordination: Coordinate confirmed export orders from order confirmation to sales-order creation, ensuring all required information is complete and the order is ready for execution.
- Order Readiness: Coordinate with internal teams to ensure product availability, order readiness and timely movement of orders towards dispatch, while keeping customers updated on any delays or changes.
- Export Documentation & Shipment Closure: Coordinate export documentation and shipment-related activities, ensuring all required documents are complete, accurate and properly maintained until the order is fully closed.
- Payment & Commercial Coordination Support: Support payment confirmation, commercial follow-ups and related order-level coordination with the Export Team Lead and Finance team.
- Stakeholder Management: Work closely with Internal (Sales, Warehouse, Purchase, Finance, Logistics) and external (freight forwarders, agents, and other partners) teams to ensure smooth execution of export orders and timely resolution of issues.
- Reporting & Process Tracking: Maintain order and shipment trackers, share weekly status updates, and flag recurring delays with practical fixes
REQUIRED SKILLS & COMPETENCIES
- Export operations / order management: Working knowledge of order execution, dispatch coordination and export documentation.
- Strong stakeholder management and cross-team follow-up skills.
- Attention to detail: Ability to validate customer, product, quantity, value, HS code and shipment-document details accurately.
- Understanding of export documents, familiarity with export documents, Incoterms and an ERP such as SAP.
- Microsoft Excel skills for trackers, ageing reports and SAP
- Fluent written and spoken English; confident writing to overseas customers.
EDUCATIONAL BACKGROUND
| Qualification | Preference |
| Graduate degree in Commerce / Supply Chain / International Business / any relevant discipline | Preferred |
| B.Com / BBA / BBM / related qualification | Preferred |
EXPERIENCE PROFILE
The ideal candidate has 1 to 4 years of experience in one or more of the following:
- Export operations, international order management or export documentation.
- B2B order processing, dispatch coordination or supply-chain coordination.
- Industrial / electrical distribution, manufacturing, EPC or trading environments with export exposure.
- Roles requiring frequent coordination across Sales, Warehouse, Finance, Logistics and other internal teams.
WHAT MAKES THIS ROLE UNIQUE
This role creates the operational backbone for Vashi's export business. The Coordinator will turn confirmed export orders into predictable, documented and audit-ready shipments, reducing delays and ownership gaps across the order-to-dispatch cycle.
The role offers strong exposure to international order execution, cross-functional stakeholder management, export documentation and process improvement within a newly structured export vertical.
ABOUT VASHI INTEGRATED SOLUTIONS
Vashi Integrated Solutions (formerly known as Vashi Electricals Pvt. Ltd.) is one of India's foremost B2B distributors of world-class industrial electrical, automation, power transmission and energy optimisation products and solutions, with over 48 years of market leadership.
Vashi represents 65+ global brands including ABB, Siemens, Polycab, WEG, and GoodWe and serves a wide spectrum of industrial, infrastructure, and renewable energy customers through deep domain expertise, a structured sales engine, and a proprietary digital B2B platform, DigiServe.
The product portfolio includes switchgear, wiring devices, motors and geared motors, wires and cables, imported panels, pneumatics, bearings, string inverters, solar PV connectors, lighting products and industrial lubricants of world-class brands.
Vashi is now formalising a structured Export Business vertical to extend its proven distributor model into international markets, leveraging supplier relationships, India-origin product strengths and its growing export customer base to build a scalable cross-border revenue stream.
